Last updated: 11/19/2025
Contact: polyinsightshelp@gmail.com
- Who we are
Your information is collected and processed by Poly Insights, LLC and its affiliates (together, “Poly Insights”). Contact us at [privacy@polyinsights.com]. - Scope
This notice explains how we collect, use, disclose, and protect information when you use our website, apps, newsletters, forums, and any page that links here (the “Services”). Limited offline collection tied to the Services is also covered. - What we collect and why (data map)
We collect the categories below. The table shows examples, how we use them, and our legal basis (EEA/UK) or primary justification (US).
A. Device and usage data
Examples: IP address, device IDs, browser/OS, language, referral URLs, pages viewed, requests and timestamps, approximate location from IP, crash logs.
Uses: operate and secure the Services; adapt content to device capabilities; measure performance; diagnose issues; detect fraud/abuse; analytics and reporting; advertising measurement and, where applicable, interest-based ads.
Basis: legitimate interests; consent where required (analytics/ads); legal obligation for security.
B. Account and profile data
Examples: name, email, username, password, preferences, favorite teams/leagues, newsletter choices.
Uses: create and manage your account; deliver member features; send service messages; personalize content.
Basis: contract; legitimate interests (service improvement).
C. Subscription, purchase, and billing data
Examples: plan tier, billing contact, payment token (from processor), transaction history.
Uses: process orders, charge or refund, provide access, prevent fraud, comply with tax and accounting.
Basis: contract; legitimate interests; legal obligation.
D. Communications and support
Examples: emails, messages, support tickets, call notes, your social handle if you contact us that way.
Uses: respond to requests; quality and training; improve services.
Basis: contract; legitimate interests.
E. Community content
Examples: comments, forum posts, display name, avatars.
Uses: publish your contributions; moderate; enforce rules.
Basis: contract; legitimate interests. Do not post personal information you wish to keep private.
F. Marketing and preferences
Examples: email opens, link clicks, campaign source, ad interactions, marketing opt-ins.
Uses: send newsletters and offers; measure campaigns; honor opt-outs.
Basis: consent where required; legitimate interests (own marketing); legal obligation to maintain suppression lists.
G. Contests and events (if offered)
Examples: eligibility details, age confirmation, address, winner affidavit, ID verification, photos From events.
Uses: run contests; verify eligibility; deliver prizes; publicize winners/events consistent with rules.
Basis: contract; legitimate interests; legal obligation (eligibility/fraud checks).
H. Third-party sources
Examples: social sign-in basics (email, display name), analytics, ad tech signals, and publicly available sports data such as schedules, rosters.
Uses: account convenience; analytics; content generation; safety.
Basis: consent where applicable; legitimate interests.
- Cookies and similar technologies
We use essential, functional, analytics, and advertising cookies, plus web beacons/SDKs. You can manage settings in our Cookie Preferences link [insert URL], adjust your browser, or use industry tools listed in section 6. Blocking some cookies may limit features. - Advertising, analytics, and your choices
We may work with providers (for example, Google Analytics, Meta, X, programmatic exchanges) to measure usage and, where applicable, show interest-based ads. Opt-out options:
• Network Advertising Initiative: https://www.networkadvertising.org/choices/
• DAA YourAdChoices: https://optout.aboutads.info/
• EEA/UK: https://www.youronlinechoices.eu/
• Mobile: reset your advertising ID and limit ad tracking in device settings. - How we use information (summary)
Provide, personalize, and improve the Services; operate accounts; deliver newsletters; process transactions; enforce terms; protect security; comply with law; and perform analytics and reporting. - How we share information
• Service providers: hosting, analytics, email, payments, security, customer support, ad tech, and contest fulfillment.
• With your direction: public comments; connected accounts.
• Legal and safety: comply with law, protect rights, prevent fraud.
• Corporate events: merger, acquisition, or asset transfer.
• Aggregated/de-identified insights that do not identify you.
• Affiliate disclosure: we may participate in affiliate programs (for example, Amazon Associates). Links may earn us a fee. Prices and availability come from the retailer. - International transfers
We may transfer data to countries with different laws. Safeguards include the EU-US Data Privacy Framework (if applicable), Standard Contractual Clauses (SCCs), and the UK IDTA or Addendum as appropriate. - Security
We use reasonable administrative, technical, and physical safeguards, including TLS in transit, access controls, logging, and monitoring. No system is perfectly secure; use a strong, unique password and keep it confidential. - Retention
We keep information only as long as necessary for the purposes above and legal requirements. Examples: account data while your account is active; analytics up to roughly 26 months; shorter rolling windows for certain logs. - Your choices and rights
Everyone
• Emails: use unsubscribe links or contact us.
• Cookie controls: browser settings and our Cookie Preferences tool.
• Delete account or access/correct data: polyinsightshelp@gmail.com
US state privacy (for example, CA/CO/CT/UT/VA and others)
• Rights may include access, deletion, correction, portability, and opt-out of “sale” or “sharing” for cross-context behavioral advertising.
• Use our Do Not Sell or Share My Personal Information link or email us.
• You may appeal a decision by emailing polyinsightshelp@gmail.com with the subject line Privacy Appeal.
EEA/UK
• Rights include access, correction, deletion, restriction, portability, and objection. You may withdraw consent at any time. You can lodge a complaint with your local data protection authority.
- Children
The Services are not directed to children under 13, or the age set by local law. We do not knowingly collect personal information from children. Contact us if you believe a child has provided data so we can delete it. - Third-party sites
Links and embeds from other sites and platforms operate under their own policies. We do not control their practices. - User-generated content
Anything you post publicly may be seen by others and indexed by search engines. Avoid sharing sensitive personal data in public posts. - Legal requirements
We may need certain information to meet anti-fraud, tax, or other legal obligations. If information required by law is not provided, some services may be unavailable. - Changes to this notice
We will post updates with a new effective date. If changes are material, we will provide additional notice as required. - Contact us
Email: polyinsightshelp@gmail.com
California notice at collection (summary)
Categories: identifiers (name, email, IP), internet/network activity, approximate geolocation, inferences, commercial data if you subscribe or purchase.
Purposes: provide and improve the Services; security; analytics; personalization; marketing; where applicable, advertising/measurement.
Sharing: service providers, analytics/ads partners as described above.
Your rights and choices: see section 11 and the Do Not Sell or Share link.
